Expense Management System - CentrixEMS™

   Workflow Automation for Reimbursable and Corporate Credit Card Expenses

IF YOUR COMPANY USES PAPER FORMS OR SPREADSHEETS FOR REIMBURSABLE EXPENSES, THE CENTRIX EXPENSE MANAGEMENT SYSTEM MAKES BUSINESS SENSE!

For many companies, the process of submitting, approving, and reimbursing employee expenses is handled using paper forms, spreadsheets, and manual data entry.  Even companies that claim to have automated the process with spreadsheets are still manually keying data into the accounts payable system.  These processes are not only inefficient, but also do not provide important control, tracking, and reporting capabilities.  CentrixEMS™ provides automation of expense processing, cost savings, and the management controls necessary in today's business climate.

CentrixEMS™ manages expense forms from submission to approval to payment.  Employees use the intuitive browser-based user interface to enter and approve expenses for both reimbursable expenses and corporate credit card activity, while the accounting function is simplified via integration with the accounts payable system.  The management controls and workflow automation of CentrixEMS™ provide immediate benefits in the form of organizational efficiency, accuracy, and enhanced corporate oversight of expense activity.

System Features:

• On-line expense submission eliminates paper expense forms or spreadsheets
• User defined data fields enable customization for your organization
• Expenses can be allocated amongst multiple departments
• Automatic  calculation of mileage reimbursement amounts
• Employees have immediate access to their expense history
• An Expense Receipt” form is produced, so paper receipts can be attached and forwarded to the supervisor
• Remote or traveling employees can access via the internet
• On-line approval workflow expedites expense processing
• An email alert notifies managers that an expense form requires their approval
• Flexible approval reassignment when the original approver is absent
• Flexible reporting enables management to effectively monitor expense activity
• In-house or Outsourced:  Install on a server within your company or buy it as a service
• Integrated with network security

To discuss CentrixEMS™ in more detail or receive additional information, contact us via email at info@centrixsolutions.com or call 402.488.3990.